1. Order Processing

We are a Canadian Furniture Manufacturer that sells to Trade Members and Retailers. Please contact our office to set up your account.

Q.  How do I place an order?

A.  Orders should be placed using the Van Gogh Order form. All orders are processed on a first come first serve basis. Incomplete information or data will delay the order process, so please ensure that your information is entered correctly, including PO and date required. All orders should be sent to orders@vangoghdesigns.com.

*Before ordering, be sure to measure all doors, hallways, elevators or stairwells that the piece will need to pass through, to ensure that it will fit when delivered.


Q. Do you acknowledge the receipt of our orders?

A.  Yes, acknowledgements are always faxed or emailed as a receipt of your order. Please review the acknowledgement to ensure accuracy.


Q. Is there a charge for rush orders?

A.  Yes, please refer to the price list for charges.

2.  Acknowledgements

Q. How long should we wait for receipt of acknowledgements?

A.  Acknowlegements are sent out within 2 business days of order placement. If you have not received the acknowlegement within a week of order placement, please contact us.


Q. What details are included in the acknowledgement?

1. Acknowledgement Number — your tracking number.
2. Estimated date of delivery — based on our lead time.
3. Fabric availability.
4. If the fabric is back ordered, you will be contacted.


Q. How accurate is the estimated ship date?

A. Production lead time is generally estimated at 8 - 10 weeks from receipt of your order, based on fabric availability and  order being released from credit hold. A deposit is required once your order has been entered in our system. Completion dates may fluctuate depending on the production queue at the time of order entry. Lead times do not include shipping to your areas. 


Q. Do you inform us if there is a delay in shipment of back ordered fabric?

A.  Yes, we will inform you of any delays in fabric as well as an estimated fabric ship date.

3. Amendment or Cancellation of Order

Q. What is the procedure for amending orders?

A.  Send your request to changes@vangoghdesigns.com. If your order has not been scheduled for production, the amendment will be processed without delaying your estimated ship date.


Q. Can you split ship my order? 

A. Yes, split ship needs to be requested in the order.  A request for split ship can be applied if you have multiple items on an order with one or more listed items experiencing a delay i.e fabric backorders. We will then proceed with the items on the order that have all available materials to complete production. Please note: split ship orders are subject to two delivery fees.


Q. Can we cancel our order without any penalty?

A.  Yes, you can cancel the order without any penalty provided that it has not started production.

4. Returns

Q. What is your return policy?

A: We do not accept any returns as all of our product is custom made to order based on our customers specifications. 

5. Customers Own Material

Q. Do you accept COM fabrics?

A.  Yes, we accept COM fabrics, and the order process is the following:

1.  Complete the COM form and send it to customquotes@vangoghdesigns.com for a yardage quote.

2.  The COM form will be sent back with requirements and approval in 24-48 hours. 

3.  Send the completed COM form along with the Order form when the order is being placed.


Q. How do you estimate the fabric yardage required for a particular style?

A.  Please contact us. We will provide you with the exact yardage that is required, based on the repeat of the pattern.


Q. Is there a difference between the yardages required for production of a plain fabric versus that of a patterned fabric?

A.  Yes, the yardage required for pattern/plaid/stripe fabrics is generally 25% more than plain fabrics, taking into account the repeat, but contact us for exact requirements.


Q. How about matching the patterns on different components of the furniture piece?

A.  It is always our first priority to match patterns & stripes on different components, provided the fabric yardage is sufficient. Any specific requirement in your order should be noted.


Q. Should we always mention whether the fabric is to be placed Railroad or Up the Roll?

A.  Yes, see the COM form for guidelines.


Q. Should we indicate which side of the fabric is correct?

A.  Yes, please indicate by marking on the correct side of the fabric.

6. Custom Products

Q. Do you accept custom orders?

A.  Yes, we can customize our styles to suit your requirements. CNC technology enables us to easily make changes to styles by changing measurements such as height, depth, or length.

*Before ordering, be sure to measure all doors, hallways, elevators or stairwells that the piece will need to pass through, to ensure that it will fit when delivered.


Q. Is there any up-charge for such a change?

A.  Yes, there are up-charges. Please contact us for custom pricing.


Q. Are the custom products covered under warranty?

A.  Yes, they are covered under warranty, but COM fabric or reverse use of our fabric is not covered.


Q. Do you reupholster furniture?

A.  We do not offer reupholstery services.

7. Customer Service Calls/Claims for Manufacturing Defects

Q. What is the claim procedure?

A.  If there are material or manufacturing defects, contact our Warranty Claims department either by phone or e-mail claims@vangoghdesigns.com. Fill in the Customer Service form and fax or e-mail this to us. Photographs of the defective piece(s) are also required to assess damage and determine the corrective action.


Q. How much time does it take to resolve claims?

A.  The Warranty Claims department will contact you  within 1-2 business days after your claim is received. In order to process your claim promptly, please include pictures and a written description of your claim. If it is determined that there is a manufacturing defect then we will take immediate action to repair it or send a replacement service part.


Q. Is pilling covered under warranty?

A.  As a result of normal wear and use, upholstered fabrics will begin to form little balls, or “pills,” of excess fabric on the surface. This is called pilling, a common characteristic of many upholstered fabrics. Pilling is not considered a defect by Fabric Manufacturers because the fabric is not actually deteriorating. Over time, when all excess fibers have been released from the fabric, the pilling will stop. To restore the look of the material, we recommend occasionally “shaving” the product’s surface with a furniture or sweater shaver.


Q. Freight Claims?

A.  Van Gogh Designs is not responsible for freight or transportation damage. Any damage to the pieces should be reported to the freight carrier and is the responsibility of the carrier. Please make your claim to the carrier accordingly. To make your freight claim easier, here are a few simple guidelines:

1.  Inspect the pieces before signing the waybill to ensure that they are received in good condition.

2.  If the packaging is torn or punctured, inspect the pieces with the freight carrier present.

3. Indicate on the waybill that the shipment is subject to further inspection. There could be unseen or hidden damage that is the responsibility of the carrier. In addition, if you feel that there might be some hidden damage, open the packaging with the carrier present.